How do I create a work schedule with expected hours?
Create a work schedule with fixed working hours, core working hours, and premium pay.
This article is for: Admin, Account owner
A work schedule with expected hours defines how many hours a user should work in a given period and how those hours are distributed across the week. It serves as the basis for time tracking, overtime calculation, and leave calculation.
Contents
- Create a work schedule with expected hours
- Overview of tabs
- Assign the work schedule to a user
- Display in the timesheet report
- Display in the calendar
Create a work schedule with expected hours
- Navigate to Company > Work Schedules in the side menu.
- Click Add work schedule.
- Enter a name for the new work schedule.
- Select Expected hours as the template.
- Click Next.
In the next step, configure the work schedule using the various tabs.
Overview of tabs
Tab: Expected hours
Define the working days and working hours for this work schedule. Time can also be tracked on non-working days.
Tab: Core working hours
Define the core working hours during which users must be present.
Tip: If the work start is after the core time begins, or the work end is before the core time ends, a warning is displayed. Breaks during core time do not trigger a warning.
For more information: How do I set core working hours?
Tab: Premium pay (optional)
Define surcharges for each working day.
Info: Time periods between surcharges can be treated as working time or non-working time. Recorded time during non-working time is not included in the timesheet report.
For more information: How do I assign premium pay to a work schedule?
Tab: Maximum working hours
Define the maximum permitted daily and weekly working hours. When users exceed these limits, a warning is displayed.
For more information: How do I set working hour limits?
Tab: Rest periods
Define the minimum daily and weekly rest periods. When users fall below these limits, a warning is displayed.
Tab: Overtime policy
Define the deduction type:
- Overtime policy may not contain negative values.
- Overtime policy may contain negative values.
Info: You can only define the deduction type if the user has been assigned an overtime policy. Learn more in the article: How do I define overtime policies?
Tab: Actions
Define several Actions:
- Archive
- Delete
- Copy
Click Save to save the work schedule.
Assign the work schedule to a user
Learn more in the article: How do I assign a work schedule to a user?
Next steps
After creating and assigning the work schedule, you can see its effects in different areas of TimeTac:
-
Timesheet report: See how expected hours, daily balance, and working hours balance are calculated. For more information please find the How do I view and export the Timesheet Report?
-
Calendar: See time entries in the context of expected hours and identify warnings for rule violations.
You now know how to create a work schedule with expected hours in TimeTac and how it affects time tracking, overtime calculation, and compliance warnings in the calendar and Timesheet Report.